31973R0522

23 . 2 . 73 Official Journal of the European Communities No L 50/33

REGULATION (EEC) No 522/73 OF THE COMMISSION of 14 February 1973 laying down detailed rules for the application of Regulation (EEC) No 1703/72 on Community financing of expenditure arising from the implementation of the 1971 Food Aid Convention

THE COMMISSION OF THE EUROPEAN (b) a detailed statement of expenditure in the COMMUNITIES, month preceding that in which the application referred to in paragraph 1 is made ; this state­ Having regard to the Treaty establishing the Euro­ ment shall be broken down according to mobi­ pean Economic Community ; lized lot and shall give details of the various Having regard to Council Regulation (EEC ) No items of expenditure ( Annex II) ; 1703/72 ( x ) of 3 August 1972 amending Regulation (c) the expenditure estimate for the current month (EEC) No 2052/69 as regards Community financing and for the two following months (Annex III). of expenditure arising from the implementation of the 1967 Food Aid Convention and laying down 3 . The application for the advance shall be made rules for Community financing of expenditure by the Member State on whose territory the cereals arising from the implementation of the 1971 Food which were the subject of the food aid measure, Aid Convention, and in particular Article 9 ( 4) were mobilized, whichever may be the Member State thereof ; which invited for tenders . Whereas detailed rules of application for the financing of expenditure arising from the implemen­ Article 2 tation of the 1971 Food Aid Convention should be adopted for the system of advances and for the veri­ For the purpose of the verification and approval of fication and approval of accounts ; accounts as provided for in Article 9 (3 ) of Regula­ Whereas in order to ensure that the system of tion ( EEC ) No 1703 /72, Member States shall forward to the Commission not later than 31 advances functions properly, it should be based on March and in triplicate, a summary statement of monthly declarations by the Member States of their expenditure during the preceding year. This state­ financial needs and the statements of expenditure, on the communications of statements of their cash ment shall reproduce the total amount of expendi­ ture shown in the detailed statements forwarded position and on the establishment of a system of each month in accordance with Article 1 (2) (b ) book-keeping devoted solely to such advances ; including additions or alterations, if any. Whereas the measures provided for in this Regula­ tion are in accordance with the Opinion of the However, statements relating to expenditure EAGGF Committee : financed before 1 January 1973 shall be forwarded at the same time as those relating to expenditure for the year 1973 . HAS ADOPTED THIS REGULATION : Article 3 Article 1 1 . On the basis of the applications made under 1 . For the purposes of Article 9 (2) of Regula­ Article 1 and of its own inquiries into the implemen­ tion ( EEC ) No 1703 /72 , Member States shall, not tation of the food aid programme, the Commission later than the 20th of each month, forward to the shall, as often as may be necessary, and in any case Commission in triplicate, an application concerning not later than a month after receipt of the applica­ the financial requirements of the disbursing authori­ tions, decide on advances in accordance with Article ties and agencies. 9 (3 ) of Regulation (EEC) No 1703/72. 2. The application referred to in paragraph 1 The amounts of the advances shall be calculated in shall be accompanied by supporting statements for such a way that they are large enough to cover each disbursing authority or agency drawn up in expenditure borne by the authorities and agencies accordance with the Annexes to this Regulation and until the end of the quarter referred to in Article 1 comprising : ( 2 ) (c ). (a) a statement of the cash position at the end of the preceding month ( Annex I ) ; 2. The advances decided under paragraph 1 shall be made by the Commission within three working (*) OJ No L 180, 8 . 8 . 1972, p. 1 . days of its Decision .

No L 50/34 Official Journal of the European Communities 23 . 2. 73

Article 4 in the account opened in pursuance of Article 1 of 1 . Where funds available to a Member State are Regulation (EEC) No 2697/70, the funds which have been the subject of Decisions on advances. liable to be exhausted before the date laid down for the next advance, that Member State shall notify 2. Each disbursing authority or agency shall the Commission and where necessary apply for a keep accounts relating solely to the funds received special advance specifying the grounds therefor. under paragraph 1 and to the use to which these 2 . On the basis of the notification referred to in funds are put. paragraph 1 , the Commission may make a special advance of which account shall be taken when the next advance is decided . Article 6

Article 5 This Regulation shall enter into force on the third 1 . Within the limit of the budget credits, the day following its publication in the Official Journal Commission shall make available to Member States, of the European Communities.

This Regulation shall be binding in its entirety and directly applicable in all Member States .

Done at Brussels, 14 February 1973 . For the Commission The President Francois-Xavier ORTOLI

23 . 2. 73 Official Journal of the European Communities No L 50/35

ANNEX 1

MEMBER STATE

AUTHORITY OR AGENCY

STATEMENT OF CASH POSITION ON

A. Liquid assets

1 . Liquid assets on

2. Payments received

3 . Other receipts for the account of the Community (*)

Total A

B. Expenditure

Expenditure in the month of chargeable under Chapter 9 ' Food aid and other budgetary expenditure' (2)

Total B

C. Balance

Available on A — B

Date, stamp and signature of the authority or agency

(') Details to be supplied separately . (*) Total of all statements of expenditure per aid measure ( Annex II ).

No L 50/36 Official Journal of the European Communities 23 . 2 . 73

ANNEX 11

MEMBER STATE :

AUTHORITY OR AGENCY :

STATEMENT OF EXPENDITURE FOR THE MONTH OF 19

Food aid measure : (2)

A. Quantities offered (in kg) Lot 1 Lot 2 Total

1 . Date of mobilization : 2 . Net quantities mobilized (3) 3 . Net quantities shipped (4 ) 4 . Difference between 2 and 3 , where applicable

B. Value of the products offered ( in nat. curr.) 5 . Purchase value on intervention (®) 6 . Amount fixed by adjudication ( s) — per metric ton — per lot 7. Additional expenses ( 7) 8 . Late-shipping costs payable by the beneficiary country or agency ( 8) 9. Receipts, if any (9) 10 . Total cost : 5 to 8 - 9

C. Amount of fob refunds ( in nat. curr.) 11 . Date of completion of customs for­ malities on loading at the port of

12 . fob refund per metric ton 13 . fob refund per lot

D. Eligible expenditure ( in nat . curr.)

14. Total expenditure : 10 - 13

23 . 2 . 73 Official Journal of the European Communities No L 50/37

Explanatory notes for Annex II

(*) Supply a statement of expenditure for each aid measure .

2) Indicate : Regulation No, — Annual programme, — Beneficiary country or agency, — Product offered . (3) Indicate by use of the letter I or M whether the product has been : — taken from an intervention agency, — sold on the market.

4) Indicate by use of the letter T except in case of free delivery at the processing plant.

5) Solely where the goods are taken from an intervention agency. This amount corresponds to the basic intervention price ( adjusted so as to take into account regional differentials, monthly increases, and any premium or penalty) multiplied by the quantity shipped .

8) This amount corresponds : — either to transport costs, processing costs , if any, and to the fob or cif cost where the cereals are taken from an intervention agency, — or to purchasing costs, transport and fob or cif costs where the cereals are bought on the market .

7) Indicate expenditure relating to : — sampling costs, — analysis costs, — weighing costs, — insurance costs, — banking costs, — inspection costs, — customs declaration costs, — exchange losses, — demurrage costs chargeable to the Community, — other costs .

8) Indicate expenditure relating to : — lighterage expenses, — temporary storage costs , — additional removal costs, — other costs .

9) Indicate receipts relating to : — securities held, — transport savings, — other.

No L 50/38 Official Journal of the European Communities 23 . 2 . 73

ANNEX 111

MEMBER STATE

AUTHORITY OR AGENCY

SUMMARY STATEMENT OF EXPENDITURE AND ESTIMATE OF FINANCIAL NEEDS

Estimate of Expenditure Expenditure Expenditure for the month from . . . Type of Expenditure to . . (c 4 (d) (5) (e) C a) c; (b) (3)

Totals

Stamp, date and signature of the Authority or Agency

( l) Expenditure to be broken down according to aid measure . (!) Enter in this column opposite each aid measure the totals under item 14 of the statements of expenditure (Annex II ). (>) Cumulative expenditure from 1 January to the end of the month in question in column ( a ) (*) Estimates for the first month after that in column (a) (5) Estimates for the second month after that in column ( a ) (*) Estimates for the third month after that in column ( a )